Meghan B., Ithaca, NY
Short story: hiring Olive Fine Weddings was the best decision we made about our wedding.
Longer story: I didn't think I was the type of bride who would need a wedding planner. I'm pretty organized, and I was confident I could take care of everything myself. And the thing is - I probably could have, but it would have been way more stressful and way less fun, and our event certainly wouldn't have been as perfect as it was with Olivia on the job.
We initially hired Olivia for day-of coordination. Our ceremony and reception were at different places, which is always tough; Olivia helped us manage the two spaces and transportation between them. She handled communication with the many parties involved at both locations - from musicians to caterers to building managers. She even transported our flowers from the church to the reception venue.
I can't possibly emphasize how amazing it is to have Olivia managing your wedding day: day-of, we never had to check the time, make a phone call, or worry that something or someone wasn't going to show up at the right time/place. Olivia handled our guests - guiding them out of the church for a bubble exit, helping them find their seats when it was time to switch from cocktail hour to dinner, and letting them know when the cake was being cut late in the night - AND our wedding parties, keeping track of the time based on the timeline we came up with together. With Olivia, our day never felt like it was scheduled: even though we'd built a timeline, she guided us through it so naturally that there was never a moment where the evening felt planned or forced.
What really made Olivia invaluable to us, though, were her wedding planning services. As I mentioned, we didn't think we needed that initially, but as the wedding drew closer we were having a lot of issues with communication with our reception venue (our wedding was in Ithaca, NY but we live in Boston) and it was becoming really stressful. When we asked Olivia for help, she jumped right in. Eventually, Olivia took over communication with our venue entirely, working vendor-to-vendor to save me anxiety and filling me in after each call. The week of your wedding, Olivia will get in touch with all of your vendors about final times and details - so you're not spending your rehearsal dinner worrying about when the flowers will arrive. We also had a LOT of vendors - two venues, a six-member band, florist, cake, church musicians, etc - and she managed all of them so smoothly. She even managed our payments, so we didn't need to worry about money, tips, etc at our reception.
Finally, Olivia is all business in action, but all empathy in interaction. She literally called me from her honeymoon when I had a crisis with seating arrangements. She's an old friend of mine in real life - but even if you don't know her before hiring her, she'll feel like a friend right away. She balances what your priorities are with what makes sense for your budget, venue, and specific event. She also argues for your vision: if you want something a specific way, she'll guide your vendors to make it happen, even if it means drawing up floor plans herself. And she does it all in a way that leaves you with little to no anxiety - just excitement. (Plus, she is a huge romantic and gets totally excited for you as you decide on every detail!)
We had great vendors, but Olivia's touch was what took our wedding to the next level. We can't recommend her enough!
Parents of the Bride
Tim & Katy B., Ithaca, NY
Olivia from Olive Fine Weddings & Events was a superstar as a wedding day coordinator! Far before the actual day, Olivia communicated with all of us, planned, organized, met with vendors, negotiated, and essentially scripted the needs of the day so everything went flawlessly. She took care of the biggest and smallest details with skill, relieving us of many of the things we easily could have missed. She communicated expertly with all parties the day of the wedding, making sure everyone knew where and when they needed to be places, tending to last minute logistics, and overall ensuring that the families could concentrate on enjoying this special day. Having Olivia coordinating the wedding weekend made a tremendous impact on how smoothly the weekend went. She handled the business aspects, the nitty gritty, and even the emotional needs of everyone involved with grace and care. We can truly say the participation of Olivia and Olive Fine Weddings & Events was a difference maker for our joyous occasion!
It's important to have a planner who you as a couple connect with personally and who the other vendors you choose enjoy working with. I can say with confidence as a fellow wedding professional that you will find Olivia to be both of these things. You will get the best from your florist, stationer, rental company, caterer, and all the other creatives you hire when you work with Olivia. She will help you prioritize what you care about most and will clearly and passionately communicate with all your vendors so that your day is seamless, cohesive, and beautiful.
As an event designer and stationer for events planned by Olivia, I found my creativity could bloom more freely knowing that she was the support system who would facilitate my designs. When your vendors feel less stress about communicating with their clients and other vendors because they have an impeccably detail-oriented planner to coordinate, they can focus on what they do best, whether it be to prepare a beautiful meal, decorate your tables, or design luscious floral arrangements!
Olivia thrives as a Wedding Planner because both pieces of that title are equally important to her. She LOVES love. She will cry when you walk down the aisle, but she'll wipe away her tears quick enough to cue the quartet. She'll make your day one you can truly enjoy and I bet you'll have a whole lot of fun planning it with her. Plus, I suspect you might even leave the whole process with Olivia as dear friend.
Jen D., Ithaca, NY
I was a bridesmaid in my friend Meghan's wedding last month [September 2018] in Ithaca, NY and Olivia was the wedding planner. I cannot speak highly enough of Olivia's work. Everything about the day was perfectly organized. Meghan was able to live in the moment because Olivia had everything under control - from small details to how the bridal party's belongings would get from the bridal suite to the hotel downtown, to larger logistical projects like organizing the ceremony rehearsal and the post-ceremony photos with the family/bridal party, Olivia was on top of everything and communicated all the information calmly and clearly. She is also a warm, optimistic and upbeat personality that helped keep everyone in a great mood on what can be a long and stressful day. You could not find a better person for the job!
Cindi S., Chicago, IL
"I'm convinced that if I hadn't chosen Olivia Nicoletti as my wedding planner, I don't think I would have made it through my wedding day!! Olivia is organized, efficient and phenomenal as a planner! I live in Oregon, and getting married in Chicago, IL, needed a planner to help me with the final 4 months before my May 19, 2018 wedding. And honestly, I wish I would've retained her earlier!! Olivia created a timeline and ensured that I'd not left anything out, and we didn't meet in person until 2 months before the wedding! Every vendor was contacted, the church and reception sites were visited personally by her. Her knowledge of the local vendors helped me find a limousine for the wedding day transportation, as well as making suggestions along the way to help me clarify my vision for the most important day in my life. She worked closely with my photographer, reception catering manager, and my Mom to make sure that everything ran smoothly for the reception, impressing them all with her organization and most of all, her personality. Olivia is a blast to work with, she is fun, but gets everyone to do whatever is needed in a kind, self-assured way. When I was felled by a stomach virus early in the reception, Olivia kept things going, getting my sister, who is a nurse to help me, and the reception going at the same time, and kept my husband calm too. Our guests barely noticed that I was gone, they were having a great time, and when I got back up on my feet , the fun continued. And that's important, Olivia is ready for anything and everything when things don't go as planned, her assistant Ashley was there on the wedding day to make sure that even when Olivia wasn't, everything was running smoothly. Even after the reception ended, Olivia was there for us, arranging with the catering manager to deliver our cake topper and cake to us and sending our book of vows to us from the church. Brides-to-Be, if you need a planner, look no further than Olive Fine Weddings & Events, you will not be disappointed !"
Leslie Carrère, Principle, Treman Center, Ithaca, NY
"Olivia Moore Nicoletti's wedding at the Treman Center summer of 2017 was over a year of in depth planning with excellent communication. We agreed to take on a large wedding not typical for our place, because of her expert coordinating skills as a professional event planner in Chicago.
Throughout the year we engaged with calls, emails and meetings from a formal tasting with the caterer at the center to detailed spreadsheets covering everyone, everything and intricate staging details including an enormous tent that filled the field.
From contact information of all involved to hourly time sheets of set up, rehearsal, day of, brunch following and elaborate decor, the result was a seamless perfect day wedding event of 300 people including the caterer and wait staff of 30.
If you are looking for an event planner for whatever your celebration or gathering may be, I highly recommend Olivia for her creative and charming nature and her professional skill set in making it the best."
Ashley J., Washington, DC
"AMAZING! Olivia came on board as our wedding coordinator a few months before our wedding and it was truly the best decision we made. In fact, if I could do it over again I would have hired her when I first started planning the wedding. Olivia was so organized and on top of everything. She was always available to chat if I had any questions or concerns. The day of, Olivia and Ella made sure everything ran smoothly and that everyone was where they needed to be on time. They helped set up the reception, which looked amazing, coordinated with vendors, even ran out during the reception to grab eye lash glue, and had everything cleaned up and in my suite at the end of the night. I did not have to worry about anything! I had multiple people come up and tell me how much they loved our planners. They really were the best!"
via Chic Weddings & Events
Katy Daneshvar, Owner, Le Chateau de Crystale, Washington, DC
"I had the pleasure of working with Ms. Olivia Moore twice, now. She is incredibly great at what she does as an event coordinator. She stays calm under pressure, anticipates your needs and is an excellent communicator. As a business owner, myself, I recognize the qualities tolook for in another vendor. Weddings are a big deal--as big as they get-- and I get asked all the time who I would recommend for certain services. If I can't think of someone in the first three seconds, they haven't earned my referral! Olivia certainly has earned that privilege and I am at ease knowing my clients are in good hands. Looking forward to our next endeavor, together!"
via Chic Weddings & Events
Bride & Groom
Julie & Erik Linton, Virginia
"To say that I was overwhelmed at the thought of planning a wedding would be an understatement. I was completely terrified and had no idea where to start. Luckily, my sister knew of a girl, Olivia, who was interested in becoming a wedding planner. After our first conversation, I knew I had made the right decision.
Olivia is such a sweet person, always upbeat, and ridiculously organized. We would have weekly conversations to chat about our timeline and what needed to be completed next. I am a bit of a procrastinator (ok, a big procrastinator), so she would keep me on track. She was in touch with my vision of our perfect day and found the best people to get the job done. I love how Olivia is so dedicated without ever being pushy.
Our wedding was absolutely perfect, and we couldn’t have done it without Olivia!"
-Julie and Erik
Catherine Pearce, Conference Services Manager, Wintergreen Resort, Wintergreen, VA
"I have had the pleasure these past few months to work with Olivia Moore as the wedding coordinator for the Larkin/Linton Wedding event, culminating yesterday and a hugely successful affair.
Olivia was efficient from the booking of the vent, through the planning and selection stages and effective in handling the rehearsal (in the pouring rain!) and the day-of coordinating with a professional manner and a smile that was genuine.
Her communication was clear and I felt she had the couple's ideas and ideals in hand so with her help, the resort was able to shine and we were able to provide the perfect event for them.
I would highly recommend Olivia and her expertise to any couple seeking guidance through the maze of wedding planning. She can take any event and turn it into the vision perceived."